PairedOps · the boring stuff audit
Where is the week actually going?
Circle one answer per question. The letters line up: every A is marketing, every B is sales, every C is finance, every D is product and delivery, every E is assistant work. Count the letters at the end.
The eight questions
- Which of these did you last do yourself, after hours?
A. Wrote or scheduled a post, a campaign or a page
B. Chased a lead, wrote a proposal or tidied the CRM
C. Reconciled accounts, raised invoices or chased a payment
D. Wrote a spec, tested a build or updated the documentation
E. Rebuilt your calendar, booked travel or prepped for a meeting - What is the first thing to slip when the week gets full?
A. The marketing calendar. Nothing goes out
B. The follow ups. Warm leads go cold
C. The books. Invoices go out late
D. The delivery detail. QA and documentation get skipped
E. Your own diary. Everything runs twenty minutes late - Where does the same thing get typed over and over?
A. Captions, newsletters and ad variants
B. CRM notes, sequences and proposal boilerplate
C. Invoices, expense lines and reconciliations
D. Tickets, test notes and process docs
E. Invites, agendas and follow up notes - Which queue never actually empties?
A. The content backlog · B. The list of people to call back · C. The list of who has not paid · D. The bug and change list · E. Your inbox
- What do people chase you for?
A. Copy, sign off on creative, the campaign date
B. Quotes, pricing, where the deal is up to
C. Payment, remittance, a number for the month
D. A release date, a fix, a status update
E. A slot in your calendar - Which system are you quietly avoiding opening?
A. The ad accounts or the analytics · B. The CRM · C. The accounting file · D. The project board · E. The shared inbox
- How much of your own week goes on work that could follow a checklist?
Under a quarter · about half · more than half · most of it. Not scored. It sets how urgent the answer is.
- Who does this work today?
Nobody · you, on top of your actual job · one part timer · a small team. Not scored. It sets who the handover is from.
The tally
Count the first six answers only. The letter you circled most is the function to hand over first. If two letters tie, the audit has told you something real: it is close, and the tie gets broken by which deadline worries you more, not by this sheet.
| Letter | The pod | What it owns | Count |
|---|---|---|---|
| A | Marketing Ops | Content, social, email, SEO, Google and Meta | |
| B | Sales & CSM Ops | CRM, qualification, sequences, proposals, closing | |
| C | Finance Ops | Bookkeeping, payroll, AR/AP, expenses, analysis | |
| D | Product & Delivery Ops | PMs, developers, QA, documentation, customer success | |
| E | VA's & EA's | Calendar, inbox, travel, research, meeting prep |
What this sheet will not tell you
What it costs you, what you would save, or whether the process is any good. It sorts your week into a function. Everything past that is a conversation with whoever you are handing the work to.
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